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Operations and Facilities Department Records

 Record Group
Identifier: RG-50

Collection Description

This collection primarily contains correspondence, materials on museum exhibitions, and contracts and agreements related to the museum’s general maintenance, improvements, and construction of the museum’s buildings, grounds, and art installations.

Dates

  • Creation: 1962-2000

Conditions on Access

Since this collection is unprocessed, requested records must be reviewed before they can be viewed by researchers; allow a minimum of one week for review.

Appointments are necessary for the use of manuscript and archival collections.

Conditions on Use

Notification of intent to publish, quote, or cite archival materials is required. Contact the archives via https://nelson-atkins.org/library/.

Administrative/Biographical Sketch

Formerly known as, Building and Operations, from 1962-1974, this department oversees general performance of the museum (remodeling, and maintenance), and planning, and carrying out its exhibitions and activities, such as dinners, receptions, and various programs. During this period, the department included sales, security, mailing, janitorial, and reception.

From 1966-1968, Clarence W. Simpson led the department as the superintendent, and Bobby Hornaday was the superintendent in charge of galleries, in 1966. In 1967, Sherwood Songer was hired as the assistant superintendent, and was promoted to superintendent in 1969. Mrs. Zale Glauberman, Jack Bennett, and Jerry Thomas became the new assistant superintendents. It was also in this year that Building and Operations became responsible for the museum bookstore.

In 1973, Sherwood Songer became the administrator of Business and Operations, which grew to include a carpenter, several doormen, a check girl, and a Saturday and Sunday operator. In 1975, Building and Operations became Business and Operations, and expanded management to include accounting, payroll, and purchasing.

In 1981-1982, a business office department was established. The Business Manager was Roger Van Wagoner. In 1985-1986, Business and Operations changed its name, again, to Administrative Services and Operations Division. Robert (Bob) Layton became the new business manager and held the position through 1991. The division included subsets such as the Business Office, Accounting, Bookstore, Personnel, Computer Services, Rozzelle Court Restaurant, Buildings and Operations, and Security.

In 1991-1992, the division was renamed to Finance and Operations Division, where William Markey took over as acting director, and then followed by Thomas Mathews, in 1992-1993.

Extent

6.2 Linear Feet (in 6 record center cartons)

Language of Materials

English

Overview

The Operations and Facilities Department Records, dated 1962-2000, are records pertaining to the museum’s general maintenance, improvements, and construction of the museum’s buildings, grounds, and art installations.

Note on Collection Organization

This is an unprocessed collection. A general overview of each box's contents is provided in its associated scope and contents note.

Title
Finding Aid of the Operations and Facilities Department Records, RG 50
Author
Finding aid prepared by Tara Laver and Miranda Mahoney
Date
2023 May
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin

Repository Details

Part of the The Nelson-Atkins Museum of Art Archives Repository

Contact:
4525 Oak St.
Kansas City MO 64111 United States
816-751-1354